Payment Policies

Payments


Minnesota law requires all childcare assistance payments to be paid directly to the childcare provider, either licensed or legal non-licensed, on behalf of the eligible family, except in cases where a provider cares for children in the children's home. In these cases, the childcare assistance payments must be paid directly to the parent.

Payment Vouchers


Vouchers must be sent in for payment within 60 days of the last day of the billing cycle. The county may pay a bill submitted after 60 days if the provider can show that the payment voucher was not received in a timely manner due to agency or computer error. The county will issue payment within 30 days of receipt of the voucher.

Situations in which the county will not be able to authorize payments for care (not limited to this list):
  • Provider vacations
  • Client's maternity leave
  • Some parent medical leaves
  • School breaks between quarters / semesters

Co-Payments


A biweekly co-payment may be required. The amount that would be needed to pay would be based on income and household size. The co-pay would be paid by the family directly to the provider. Failure to pay the co-payment may result in termination of child care assistance.

Other Charges


There are maximum rates that the county is able to pay for care. If the provider charges more than the maximum rate, the parent would be responsible to pay the difference.