Forms and Resources
How to receive reimbursement
At the end of each month you will submit your Foster Care Monthly Billing (online), which will be processed by the Washington County Accounting Department. For questions, please email firstname.lastname@example.org
Enrolling in direct deposit
You may enroll to receive your reimbursement through direct deposit instead of a mailed check. To do, send an email to Accounts Payable.
Reporting a serious event
It is Washington County policy that all incidents be formally reported in written format to your foster care licensor within 7 days of the event taking place. Common incident reports include:
- Illness requiring a visit to urgent care/emergency room
- Physical injury leaving a bruise, cut, or other mark
- Behavior that becomes inappropriate or beyond control
- Mental health crises requiring a response
- Neighborhood problems with other people
- A child runs away or is lost
This list is not exhaustive and other events may warrant an incident report. If you are unsure of whether to report, consult your licensor. Please use our Child Foster Care Incident Report (71980-62).
Your licensor will mail you copies of all needed documents. You may request electronic copies at that time.
Early Learning Scholarships
The focus of the ELS program is to prepare 3 and 4 year old children for kindergarten by enrolling them in Parent Aware star-rated child care/early learning programs. From MDE: “Early Learning Scholarships are designed to increase access to high quality early childhood programs and are available for three- to five-year-old children with the highest needs.” High quality early learning ensures that our children enter kindergarten ready to succeed in school and life. Thanks to Governor Mark Dayton and the Legislature’s investment, the Minnesota Department of Education offers scholarships to help families afford high quality child care and early education programs for three–to five-year-old children and their siblings with highest need.
A Pathway I Early Learning Scholarship can help families pay for high-quality child care and early education to help their child get ready for school. The scholarship money will be paid directly to the Parent Aware rated child care or early education program of their choice. Parent Aware is a rating tool to help parents select high-quality child care and early education programs. For more information visit the Parent Aware website.
Up to $7,500 per scholarship will be awarded depending on the star rating of the program. The funding goes to the program (center, HeadStart, preschool, school district program, or home provider with a Parent Aware star-rating or currently in a cohort) and helps families pay for care. (Funding does not go to the family.)
Families complete, sign, and return the attached application to our office with documentation of their income or assistance program. (An original application form with an original ink-signed signature is needed - not a copy, fax or email.) Income documentation can be two most recent paystubs, a W-2 form, recent federal tax form, financial aid statement, or statement from the employer on company letterhead. Program documentation can be a copy of the official letter from one of the programs listed below.
Priorities for scholarships are children (ages birth to 5 years) who:
- Are currently in foster care
- Have experienced homelessness within the last 24 months
- Are receiving protective services
- Have a teen parent (under 21 years of age and in high school or in a GED program)
Families qualify if their child currently participates in one of the following programs:
- Child and Adult Care Food Program (CACFP)
- Child Care Assistance Program (CCAP)
- Food Distribution Program on Indian Reservations
- Food Support (SNAP)
- Free and Reduced-Price Lunch Program (FRLP)
- Head Start
- Minnesota Family Investment Program (MFIP)
OR if their income is equal to or less than 185% of the federal poverty level in the current calendar year.
The income guidelines are as follows:
|Family Size||Gross Income|
Administration contact for East Metro Anoka and Washington:
Anoka County Community Action Program: 763-783-4711
Children in foster care will automatically qualify and is not based on income. This money will be paid directly to the child care program. The Child Care program must be participating in the Parent Aware Star program.
* Please contact the Case Manager of the foster child for an application to be completed.